Minutes for Febuary 14th

Associated Students of Madison

Shared Governance Committee

February 14, 2008

On Wisconsin A (Red Gym)

5:00-6:00 PM

Agenda

I. Introductions

Introduction consisted of name and what you want to see in the new Student Union

II. Announcements

a. ASM kickoff – February 20^th at 7:00 pm – 3650 Humanities

-There will be a meeting next Tuesday (we want to help with the recruitment drive)

-We need volunteers to help set up at 5:30 on Tuesday (talk to Adam) There was a sign up and there will be an email sent out from Adam to those that volunteer

b. Social – Friday, March 7 at 9:30 pm, La Ciel Apartments

-Huge ASM Social (You should come)

III. Standing Committee Updates

Gen ED Committee

PHD and Library sciences might want to help freshmen through the LEAP program (The group focuses on the liberal arts education and also on freshmen and transfer student)

Next meeting they are looking to asses Com B requirement.

There is a student essay contest (this time they will change to 3 students winner instead of 1) (Prize is $500)

Lectures Committee

(meet once per semester)

-Talked about award money (Placed a limit on award value to less than $1,000)

-They want student Organizations to use the money and every org can apply once semester ---huge lack of student org participation) (Funding is based on time year)

-If you are interested send your form you Jodie Brown

-It will be on the blog if you want more information

Rec Sports Meeting

-Looked over budget for the next academic year

-Nelson tennis center (rates go up by $1)

-They plan on spending $75,000 on track replacement

-They are going to replace the locker room in the SERF (estimated cost ~ $175,000)

-If you want a summer pass it will cost $15 (unless you are taking summer classes)

-Dance classes are going up $5

-All intramural sports are at full capacity right now (The most active group is basketball, which has 275 teams) Next year they want to increase to capacity to 315 team

-We will look into using the basketball for soccer. (response in later meetings)

BID Board (sp?)

-Frances street improvements are under way.

-They want someone to help chose the art that will be on the wall

-40 local artists submitted art work in hopes of being implemented.

-If you are interested in choosing what art work is used, send an email to Jeff

UHS Executive

(1^st meeting)

-Brought up the question what are the most important traits for the nominee to have?

-They want student input (educated input).

- It is up to us on how we go about the search for candidates

-March 5^th is the deadline for questions

IV. Grocery Store Campaign

a. Concept presentation on Monday, February 25

b. We will be presenting to the campus communities (union directorate is hosting)

c. Students/Staff will weigh in what they want in the union

d. We have the finalized version of the plans for the meeting but we need a presenting teem

e. This is the kick off project (it will be focused on information and motivation for the project)

f. This is a very important step and we only have 15 minutes to present (we need 3 people to present)

g. Presentation will feature how it got started, how the student feel, market studies, and more

h. May 5 is the dead line for the Design so we need to have people share their ideas if they want them implemented

i. If you want to get involved in the presentation email Jeff (rough draft will be presented for Tuesday’s meeting)

V. Current recruitment campaign: “An accessible, quality education”

a. Campaign is centered around tuition and legislative affairs

b. SO what role does Shared Gov have to play in this campaign?

c. BRAINSTORM: Our focus is getting students on committees, It will be hard to get higher spending BUT we have a deficit in the state, the state is cutting spending, Tuition has to go up to make up for the spending cuts, This is a conversation (tuition cost vs. facilitates) that we are constantly having,

d. we have a huge problem with getting more people from Milwaukee because of the socioeconomic status, Maybe we could focus on freezing tuition, We don’t want to “Freeze tuition” because the administration will cut the Quality of UW Madison, We need to make scholarships more available (the university give VERY little scholarship for incoming freshmen),

e. we need to make ASM more visible to the state, We need to target certain committees by getting more student representation,

f. ((we will have a future meeting specifically what committees will be targeted to act as our campaign))

VI. Discussion

a. Capitol Neighborhoods, Inc.

i. Alcohol Tax

-Elie Judge (sp?) talked about research on the alcohol in the area

-The city do not believe in the Capitol Neighbor’s demands (thus there is no huge worry at this point)

-One police officer even spoke in favor in UW Students saying that: 20%-30% arrests are made down town are UW students (the rest being Edgewood, out of state, etc)

-UW Madison has a huge alcohol culture and we can’t change that. The alcohol problem has drop DRASTICLY since the 1980’s.

b. Shared Governance Blog

-Can we improve it?

-How can promote it to the new nominees when appointed?

c. Chancellor SnS

-Talk about this next week

VII. Speaker on active student representation (Bill Cronon)

-Do students want to have an information session on how to be an effect student Rep.? (General consensus was it would be helpful)

Next couple weeks we will try to have Bill Cronon speak during one of our Tuesday meetings

VIII. Adjournment

Shared Governance Meeting

Tuesday, December 4^th 2007

1. Introductions

We did guilty music pleasures.

2. Announcements

1. Director of Student Advocacy and Judicial Affairs Interviews: December 5 at 11:00 am, December 7 at 1:00 pm

1. There are two interview left for tomorrow at 11:00 and Friday 1pm
2. Internship Program
1. Every semester ASM gets hires new inters
2. Good way to learn how to run an org
3. Can get course credit
4. There will be an email sent out. However, it is a rolling admission.
3. First meeting Spring semester: Tuesday, January 29, 2008
1. We get back on the 22^nd
4. Officer roles/process
1. Part of their duties is the check in and support committee members
2. Might receive emails from your committee leader in the coming month
3. It is to help Jeff and Travis organize Shared Gov.
4. Will send out email with the name of your group leader

3. Scheduling Conflicts in Spring 08

1. Ask chair to change meeting time

1. If you have a conflict you can ask the chair to change the time of the meeting. You have that right. However , some committees never change (especially large committees)
2. We learned that some people have conflicts so we may do a committee swap.

4. Blog Tutorial

1. Travis gave an introduction of how to post

2. You must have a gmail account otherwise you might have to use an anonymous post
3. You should put what committee you service on, your name, date, etc
4. Can post minutes, and comments, and any important events or decisions for Shared Gov
5. Travis and Jeff are the blog administrators

5. Committee Reports

1. (My computer froze and I couldn’t remember what committee this was for) (sorry)

1. Halloween is an issue next year because it falls on a Saturday and the city is looking for student input.
2. We brainstormed feedback: Both night were big on previous nights when Halloween fell on a Saturday, there were lots of complaints on the exits and entrances so the city is looking at that problem, the city can’t do anything about the 5 dollars entrance fee
2. WSM
1. Approved management team for next year
2. Doing well on budget
3. Getting an emergency system worked on (campus crisis committee?)
4. They want to update the website, if they should buy a web site
5. Next meeting is in April

3. The Office of financial aid and admission
1. 18,000 students got financial aid this year, which comes to around 1.6 million this year
2. Admissions is behind because we have switched to electronic (as of now we are about 2,000 behind)
3. Hired additional staff members to help problem
4. How does the cutoff point work for admissions? They want around 5,600 freshmen but there is not a capping procedure. (25% of the class can be out of state (we are never close to that number))

4. Book Swap
1. You can sell books for more and buy for less
2. It is taking place on Jan 21^st (Classes start the 22^nd )
3. Want as many student volunteers and we pass around a sign up

5. Diversity over sight committee
1. Want students to take ethnic studies early (in frosh or soph year)and would like them to have hands on experience
2. Diversity forum for LGBT will meet at 7 check TITU

6. Committee on student Organizations
1. This committee needs be to revised and the new changes need to be put into print.
2. The reason we need to do this is to have a 9 member would rule out a tie, however they want it to be as staff member from SOO.
3. The reason behind this change is that it would rule out a tie vote, and the dean of students and SOO were once one and the same. However, they now have very different jobs and are separate groups. For some reason a voting member of SOO has been voting even though he/she didn’t have the right/power to for several years now.
4. All the hearings so far this year, have been unanimous but there have be instances where there has been a tie, so to fix this they want to officially give the SOO power.
5. We have to option to publicize this problem if we like.
6. We brainstormed Ideas: We want the SOO to have a voice, because dean of students and SOO, SOO still answers to the dean of students so it might give the faculty too much power, The SOO has a lot of power over student orgs so we need them to have order, The SOO has been voting for years and it hasn’t hurt anything,
7. We closed debate
8. We Voted in favor of the proposal.

6. Adjournment